Agenda

Jacksonville Public Library

Board of Trustees

Monday, February 10, 2025

5:00 p.m.

  • Call to Order
  • Endowment Account Presentation
  • Minutes of January 13, 2025, Board Meeting
  • Financial Reports
    • Approval of the Payment of Payroll and Bills for February 2025
  • Endowment Report
  • Director’s Report
  • Comparative Service Report
  • Committees:
    • Automation/Technology
    • Building and Grounds
    • Finance
    • Personnel
    • Public Relations
  • Friends of the Library
  • RSA/RAILS
  • Old Business
  • New Business
  • Adjournment

MINUTES

February 10, 2025

The regular meeting of the Jacksonville Public Library Board of Trustees was held on February 10, 2025, in the conference room of the Jacksonville Public Library.  The following Trustees were present: President Mary Fergurson, Noel Beard, Kevin Eckhoff, Forrest Keaton, Elizabeth Kennedy, and Katie Weeks. Trustees Laura Bandy, Beth Capo, and Lisa Haley were absent.  Also present were Library Director Jake Magnuson and the following representatives of US Bank Private Wealth Management: Chris Simcox (Private Wealth Advisor) and John Benjamin (Portfolio Manager).

President Fergurson called the meeting to order at 5:00 p.m.

PRESENTATION BY US BANK PRIVATE WEALTH MANAGEMENT

Simcox reviewed the roles of him, Benjamin, and others with the Private Wealth Management Team.  Benjamin provided a review of the investment portfolio, including the investment objective, asset allocation and performance.

Upon conclusion of their presentation, Simcox and Benjamin departed from the meeting at 5:30 p.m.

MINUTES OF JANUARY 13, 2025 BOARD MEETING

On motion of Eckhoff seconded by Weeks, and carried, the minutes of the January 13, 2025 meeting of the Board of Trustees were approved as presented.

FINANCIAL REPORT

The financial reports and bills were reviewed. On motion of Kennedy, seconded by Beard, and carried, the financial reports for February 2025 were approved, and all properly approved bills and payroll for February 2025 in the amount of $71,496.49 are to be paid out of general funds as funds are available.

ENDOWMENT REPORT

No report.

DIRECTOR’S REPORT

Magnuson reported that when a substantial amount of snow fell early in the month, the snow melt system in the patio worked as it was intended.  The library will still investigate moving the sensor to the patio itself in the spring.

Magnuson reported that despite a couple of delays due to the extreme cold, the sewer line replacement project in the meeting room began and was completed over the course of several weeks in January.  Doyle finished the job on the 27th.

Magnuson reported that after Doyle had finished their work, Sablotny Floors installed new carpet in the meeting room on the 29th and 30th.  The library opted for carpet squares and a darker color to help prevent stains and make replacement easier in the future. 

Magnuson reported that Capital City Fire Extinguisher Company inspected the library fire extinguishers, and everything is in working order.

Magnuson reported that the Friends of the Library met on January 16th.  The board discussed the upcoming Author of the Year contest.

Magnuson reported that he had completed the Illinois Annual Library Certification.

Magnuson reported that Brittany conducted a meeting with the pages to ensure that everybody is on the same page about job expectations.  He also reported that a new binder had been put together so the pages can document that they are completing their nightly duties.

Magnuson reported that Adult Services had another full month.  Magnuson reported that Ali has been busy with patron appointments and programming. Magnuson reported that the craft events are still very popular and well attended each month.

Magnuson reported that the Music Under the Dome series has also been well-attended, with 31 patrons attending January’s performance by Wild Columbine. 

Magnuson reported that Ali and Heidi have completed planning technology appointments at Cedarhurst and The Pointe, and that Ali has spoken with the programming directors about possible dates and times for tech visits.  He also reported that Ali is working on scheduling another series of technology classes at the Lincoln Land Community College computer lab. 

Magnuson reported that the volunteers from the Jacksonville Area Genealogical and Historical Society had finished updating the family histories that they had brought to the library when they closed their building.  Magnuson also reported that Ali had finished creating a list of the library’s family history holdings.

Magnuson reported that Ali has begun planning for the summer bookmobile program.

Magnuson reported that Heidi will be taking Andy with her to the Pointe and Cedarhurst to talk with the residents about poetry in general, and his role as Jacksonville Poet Laureate in particular.

Magnuson reported that one of the library’s pages, Abby, had started working as a Youth Services Assistant.  She has been helping Courtney with programs, displays, and other youth services projects.  He reported that in January they spent quite a bit of time cleaning out the storytime room and a closet off the back hallway to the staff entrance.

Magnuson reported that Courtney continues planning the Summer Reading Program.  She has several entertainers booked and only has a couple more slots left to fill.

COMPARATIVE SERVICE REPORT

Magnuson reviewed the Comparative Service Report for January 2025.

COMMITTEE REPORTS

Automation/Technology

Magnuson reported that the initial meeting with CyberOptik had taken place and a draft version of the new website would be available in a few weeks.

Building and Grounds

No report.

Finance

No report.

Personnel

No report.

Public Relations

No report.

FRIENDS OF THE LIBRARY

See director’s report.

RAILS/RSA

No report.

OLD BUSINESS

No old business.

NEW BUSINESS

No new business.

ADJOURNMENT

There being no further business, on motion made by Keaton seconded by Beard, and carried, the meeting was adjourned at 5:53 p.m.

Respectfully submitted by Jake Magnuson